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Planning Services
From venue selection to catering and entertainment, we've got you covered
Day of Coordinator
A Day of Coordinator plays a pivotal role in ensuring the smooth execution of an event on the actual day. Their responsibilities begin well before the event day, typically a few weeks prior, and extend through the event itself. Here are some key responsibilities:
Pre-Event Preparation: The Day of Coordinator liaises with clients to understand their vision, finalizes event details, and creates a detailed timeline. They collaborate with vendors, confirming logistics, and addressing any last-minute concerns.
Vendor Coordination: On the event day, the coordinator manages and oversees various vendors, ensuring they arrive on time, set up according to plan, and adhere to the agreed-upon schedule. This includes communicating any specific requirements or changes that may arise.
Timeline Management: The Day of Coordinator is responsible for keeping the event on schedule. They ensure that all elements, such as speeches, performances, and transitions, happen seamlessly and in a timely manner, adjusting as needed.
Problem-Solving: In the fast-paced environment of an event, unexpected challenges can arise. A Day of Coordinator is skilled in troubleshooting and finding solutions quickly, ensuring that any issues are resolved discreetly and efficiently.
Guest Assistance: Coordinators assist guests, providing information about the schedule, directing them to various locations, and addressing any concerns or special requests.
Set-Up and Breakdown Oversight: Coordinators oversee the set-up of the event space, ensuring that decorations, signage, and other elements are arranged as planned. After the event, they manage the breakdown, making sure that all items are accounted for and returned to vendors or stored appropriately.
Communication Hub: Acting as the central point of communication, the Day of Coordinator keeps everyone involved – clients, vendors, and the event team – informed and coordinated throughout the event.
Be sure to receive the expertise, time, and attention to detail that a skilled Day of Coordinator brings to ensure a stress-free and well-executed event day.
Pre-Event Preparation: The Day of Coordinator liaises with clients to understand their vision, finalizes event details, and creates a detailed timeline. They collaborate with vendors, confirming logistics, and addressing any last-minute concerns.
Vendor Coordination: On the event day, the coordinator manages and oversees various vendors, ensuring they arrive on time, set up according to plan, and adhere to the agreed-upon schedule. This includes communicating any specific requirements or changes that may arise.
Timeline Management: The Day of Coordinator is responsible for keeping the event on schedule. They ensure that all elements, such as speeches, performances, and transitions, happen seamlessly and in a timely manner, adjusting as needed.
Problem-Solving: In the fast-paced environment of an event, unexpected challenges can arise. A Day of Coordinator is skilled in troubleshooting and finding solutions quickly, ensuring that any issues are resolved discreetly and efficiently.
Guest Assistance: Coordinators assist guests, providing information about the schedule, directing them to various locations, and addressing any concerns or special requests.
Set-Up and Breakdown Oversight: Coordinators oversee the set-up of the event space, ensuring that decorations, signage, and other elements are arranged as planned. After the event, they manage the breakdown, making sure that all items are accounted for and returned to vendors or stored appropriately.
Communication Hub: Acting as the central point of communication, the Day of Coordinator keeps everyone involved – clients, vendors, and the event team – informed and coordinated throughout the event.
Be sure to receive the expertise, time, and attention to detail that a skilled Day of Coordinator brings to ensure a stress-free and well-executed event day.
Partial Event Planning
Partial event planning services encompass a broader scope than the day-of coordination, involving more extensive involvement in the planning process leading up to the event. Here are the key responsibilities associated with partial event planning:
Initial Consultation and Conceptualization: The partial event planning process begins with an in-depth consultation to understand the client's vision, goals, and preferences. The planner works collaboratively to conceptualize the overall theme and design elements of the event.
Vendor Selection and Management: The planner assists in selecting and securing suitable vendors, negotiating contracts, and managing ongoing communication. This can include sourcing venues, catering, entertainment, and other necessary services.
Budget Planning: The planner works closely with the client to establish and manage a realistic budget, ensuring that expenses align with the overall vision for the event. They help prioritize spending and make informed decisions to optimize resources.
Detailed Timeline Creation: A comprehensive timeline is crucial for a successful event. The partial event planner develops and manages a detailed timeline covering the entire planning process and the event day, coordinating with all vendors involved.
Regular Planning Meetings: The planner holds regular planning meetings with the client to provide updates, discuss progress, and address any concerns. This ongoing collaboration ensures that the client is informed and involved in decision-making.
Design and Décor Coordination: Assistance in designing the overall look and feel of the event, including décor, color schemes, and thematic elements. The planner works to ensure a cohesive and visually appealing atmosphere.
Event Rehearsal Coordination: For events that involve complex logistics or specific timelines, the planner may coordinate a rehearsal to ensure that all participants understand their roles and that the event will run smoothly.
Day-of Coordination: While not as extensive as a dedicated day-of coordinator, the partial event planner is often present on the event day to oversee key aspects, ensuring that everything aligns with the established plan.
This package is designed for clients seeking professional assistance in navigating the complexities of event planning while maintaining a hands-on approach to certain aspects of the process.
Initial Consultation and Conceptualization: The partial event planning process begins with an in-depth consultation to understand the client's vision, goals, and preferences. The planner works collaboratively to conceptualize the overall theme and design elements of the event.
Vendor Selection and Management: The planner assists in selecting and securing suitable vendors, negotiating contracts, and managing ongoing communication. This can include sourcing venues, catering, entertainment, and other necessary services.
Budget Planning: The planner works closely with the client to establish and manage a realistic budget, ensuring that expenses align with the overall vision for the event. They help prioritize spending and make informed decisions to optimize resources.
Detailed Timeline Creation: A comprehensive timeline is crucial for a successful event. The partial event planner develops and manages a detailed timeline covering the entire planning process and the event day, coordinating with all vendors involved.
Regular Planning Meetings: The planner holds regular planning meetings with the client to provide updates, discuss progress, and address any concerns. This ongoing collaboration ensures that the client is informed and involved in decision-making.
Design and Décor Coordination: Assistance in designing the overall look and feel of the event, including décor, color schemes, and thematic elements. The planner works to ensure a cohesive and visually appealing atmosphere.
Event Rehearsal Coordination: For events that involve complex logistics or specific timelines, the planner may coordinate a rehearsal to ensure that all participants understand their roles and that the event will run smoothly.
Day-of Coordination: While not as extensive as a dedicated day-of coordinator, the partial event planner is often present on the event day to oversee key aspects, ensuring that everything aligns with the established plan.
This package is designed for clients seeking professional assistance in navigating the complexities of event planning while maintaining a hands-on approach to certain aspects of the process.
A-la-Carte Services
In our A-la-Carte event planning services, we offer a flexible approach to meet your specific needs. You have the freedom to choose individual services based on your requirements, ensuring a customized and cost-effective solution. Here's an explanation of the A-la-Carte services we provide:
Creation of Floorplan:
Our floorplan creation service is ideal for clients who want a professionally designed layout for their event space. We work closely with you to understand the flow and ambiance you envision. Using industry-standard software, we create detailed floorplans that optimize space, enhance guest experience, and ensure a seamless event flow. From seating arrangements to key activity zones, our floorplans are tailored to your unique vision and requirements.
Timeline Management:
Crafting a comprehensive and detailed timeline is crucial for the success of any event. With our timeline management service, we collaborate closely with you to outline every aspect of the event, from pre-event preparations to the post-event breakdown. We factor in key milestones, vendor arrivals, speeches, entertainment, and more. The timeline serves as a roadmap for a well-orchestrated event, ensuring that everyone involved is on the same page and contributing to a smooth and organized experience.
Stationery Services:
Elevate the aesthetics of your event with our stationery services. From invitations and save-the-dates to place cards and event programs, we offer a range of bespoke stationery options. Our talented designers work with you to capture the essence of your event, creating beautifully crafted and personalized stationery that sets the tone and leaves a lasting impression. Whether you prefer classic elegance or modern flair, our stationery services add a distinctive touch to your event branding.
With our A-la-Carte options, you have the flexibility to choose the specific services that align with your event planning needs. Tailor your experience by selecting the individual components that will make your event truly memorable. Contact us to discuss your requirements and let us help you bring your vision to life, one service at a time.
Creation of Floorplan:
Our floorplan creation service is ideal for clients who want a professionally designed layout for their event space. We work closely with you to understand the flow and ambiance you envision. Using industry-standard software, we create detailed floorplans that optimize space, enhance guest experience, and ensure a seamless event flow. From seating arrangements to key activity zones, our floorplans are tailored to your unique vision and requirements.
Timeline Management:
Crafting a comprehensive and detailed timeline is crucial for the success of any event. With our timeline management service, we collaborate closely with you to outline every aspect of the event, from pre-event preparations to the post-event breakdown. We factor in key milestones, vendor arrivals, speeches, entertainment, and more. The timeline serves as a roadmap for a well-orchestrated event, ensuring that everyone involved is on the same page and contributing to a smooth and organized experience.
Stationery Services:
Elevate the aesthetics of your event with our stationery services. From invitations and save-the-dates to place cards and event programs, we offer a range of bespoke stationery options. Our talented designers work with you to capture the essence of your event, creating beautifully crafted and personalized stationery that sets the tone and leaves a lasting impression. Whether you prefer classic elegance or modern flair, our stationery services add a distinctive touch to your event branding.
With our A-la-Carte options, you have the flexibility to choose the specific services that align with your event planning needs. Tailor your experience by selecting the individual components that will make your event truly memorable. Contact us to discuss your requirements and let us help you bring your vision to life, one service at a time.
Full Planning & Design
Full event planning and design services encompass a comprehensive and hands-on approach to crafting an event from conception to execution. This level of service is ideal for clients who seek a stress-free, end-to-end experience with a focus on both logistical coordination and aesthetic cohesion. Here are the key responsibilities associated with full event planning and design:
Initial Consultation:
The process begins with a detailed consultation to understand the client's vision, preferences, and objectives for the event. This involves discussing themes, color schemes, desired atmosphere, and any specific requirements.
Conceptualization and Design:
Collaborating closely with the client, the event planner and designer work on conceptualizing the overall theme and design elements of the event. This includes designing the visual aesthetic, selecting decor elements, and creating a cohesive and personalized atmosphere that aligns with the client's vision.
Venue Selection and Coordination:
The planner assists in selecting a suitable venue that complements the event's theme and size. They handle negotiations, contracts, and coordination with the venue staff to ensure seamless logistics.
Vendor Management:
Full event planning involves sourcing, selecting, and managing various vendors such as caterers, florists, photographers, and entertainment. The planner negotiates contracts, manages communication, and ensures that all vendors are aligned with the event vision.
Budget Planning and Management:
The planner collaborates with the client to establish a realistic budget and provides ongoing management to ensure that expenses are controlled and allocated appropriately to achieve the desired outcomes.
Detailed Timeline Creation:
Crafting a comprehensive timeline is crucial for a well-coordinated event. The planner develops and manages a detailed timeline covering the entire planning process and the event day, coordinating with all vendors and participants involved.
Logistical Coordination:
The planner oversees all logistical aspects of the event, from load-in and setup to breakdown and cleanup. They ensure that every detail aligns with the established plan, including transportation, seating arrangements, and any special requirements.
On-Site Management:
On the event day, the planner is present to oversee the entire operation, ensuring that the event unfolds seamlessly. They act as the point of contact for vendors, troubleshoot any issues that may arise, and ensure that the timeline is adhered to.
Post-Event Wrap-Up:
After the event, the planner oversees the breakdown and ensures that all items are accounted for. They may also collect feedback from the client and vendors to inform future improvements.
In summary, full event planning and design services provide a comprehensive solution that blends logistical expertise with creative vision to create a cohesive and unforgettable event experience. This level of service allows clients to enjoy the event without the stress of managing intricate details, from the overall design concept to the execution of every logistical aspect.
Initial Consultation:
The process begins with a detailed consultation to understand the client's vision, preferences, and objectives for the event. This involves discussing themes, color schemes, desired atmosphere, and any specific requirements.
Conceptualization and Design:
Collaborating closely with the client, the event planner and designer work on conceptualizing the overall theme and design elements of the event. This includes designing the visual aesthetic, selecting decor elements, and creating a cohesive and personalized atmosphere that aligns with the client's vision.
Venue Selection and Coordination:
The planner assists in selecting a suitable venue that complements the event's theme and size. They handle negotiations, contracts, and coordination with the venue staff to ensure seamless logistics.
Vendor Management:
Full event planning involves sourcing, selecting, and managing various vendors such as caterers, florists, photographers, and entertainment. The planner negotiates contracts, manages communication, and ensures that all vendors are aligned with the event vision.
Budget Planning and Management:
The planner collaborates with the client to establish a realistic budget and provides ongoing management to ensure that expenses are controlled and allocated appropriately to achieve the desired outcomes.
Detailed Timeline Creation:
Crafting a comprehensive timeline is crucial for a well-coordinated event. The planner develops and manages a detailed timeline covering the entire planning process and the event day, coordinating with all vendors and participants involved.
Logistical Coordination:
The planner oversees all logistical aspects of the event, from load-in and setup to breakdown and cleanup. They ensure that every detail aligns with the established plan, including transportation, seating arrangements, and any special requirements.
On-Site Management:
On the event day, the planner is present to oversee the entire operation, ensuring that the event unfolds seamlessly. They act as the point of contact for vendors, troubleshoot any issues that may arise, and ensure that the timeline is adhered to.
Post-Event Wrap-Up:
After the event, the planner oversees the breakdown and ensures that all items are accounted for. They may also collect feedback from the client and vendors to inform future improvements.
In summary, full event planning and design services provide a comprehensive solution that blends logistical expertise with creative vision to create a cohesive and unforgettable event experience. This level of service allows clients to enjoy the event without the stress of managing intricate details, from the overall design concept to the execution of every logistical aspect.
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